The system reads inquiries from your inbox, keeps a register and drafts replies — you approve with one click. For manufacturing, construction and B2B service companies.
You pay for inquiries that stop getting lost and quotes that go out faster — not for the technology.
Every email — with an attachment or written in German — lands in the register.
A draft reply is ready in minutes, not days.
The system copies data out of emails, PDFs and drawings — not you.
You approve every reply with one click.
The scale of the savings depends on your process — run your own numbers, or book a call and we'll work it out together.
The system reads emails and attachments, extracts the data and drafts a reply. You approve.
Hi there looking for someone to build an oak staircase, house in Denver, about 16 steps. When and how much? thanks sent from my iPhone
Hi Emily, thanks for reaching out — we'd be glad to quote an oak staircase for your house in Denver. To put together an accurate quote, could you send us a few more details: - Exact staircase dimensions (width, riser height, run length) - Shape and construction (straight run, winder, with a landing, etc.) — a technical drawing or sketch would help most - Preferred finish (varnish, oil, color) - Rough budget - Target completion date Once we have this we'll get back to you with a quote within 2 business days. Best regards
Sample data, real pipeline — for you it runs on your own inbox.
16 pages of a spec → line items to price and a list of catches, before you sign.
sample data · breakdown generated from these 16 pages
Sample data — for you it runs on your own documents.
The system watches sent quotes, drafts follow-ups and compiles a weekly report every Friday.
!The system drafted 3 follow-up emails. Nothing sends itself — they're waiting for your approval.
Hello, A week ago we sent over our quote for the industrial hardened floor screed (400 m², Manchester) and haven’t heard back yet. I wanted to check whether the document arrived and whether you’ve had a chance to look it over. The quote is still valid – if any questions have come up about the scope of work, we’re happy to help. I’d appreciate an update on how things are moving on your end. Best regards
Hi Anna, A week ago we sent over our quote for the oak staircase with railing for your home, and I wanted to check it arrived safely and that you’ve had a moment to look through it. I know it’s a lot to take in, so I’m happy to answer any questions that have come up. It might be easier to just have a quick call — let me know what time works for you. Looking forward to hearing from you. Best regards
Hi Mark, Just a quick reminder about the quote for the patio roof with railing (steel-timber structure) we sent 12 days ago. Have you had a chance to look it over? Happy to answer any questions you might have. Best regards
Sample data — for you it runs on your own quotes and inbox.
If your quotes come together from emails, PDFs and phone calls — this is built for you. No CRM, no ERP, just the tools you already use.
Inquiries with drawings and PDF specs. The system reads the attachments, extracts line items, and flags what to double-check before you send a price.
Cost estimates and bills of quantities running dozens of pages. The system goes through them line by line and flags red flags — gaps, penalty clauses, unusual terms.
Lots of short inquiries by email and phone. The system consolidates them into a single register and drafts replies, so no lead gets stuck in the inbox.
Automating quotes touches money and client relationships. That's why control stays on your side.
The system never sends anything on its own. It prepares a draft — you read it, edit it and send it. It's your signature on the offer, not "AI".
We design the data handling with GDPR in mind, so company and client data doesn't travel anywhere it doesn't need to. We agree the scope and location before implementation.
Every step is logged and monitored. If something goes wrong, you know what happened and where — nothing happens in a "black box".
What you see on this page runs on prepared sample data. We only connect it to your real inquiries once we've agreed the rules and scope.
We don't claim that "GDPR compliance is handled by default" — that always depends on the specific implementation. We treat privacy and security as part of the project, not an afterthought.
No months-long projects and no expensive infrastructure. We start small, on a single process.
You show us how inquiries are handled today. We show you a demo built on your real examples — no strings attached.
We roll out one specific process on your inbox. Short, measurable — you check live whether it works for you. The pilot is a fixed price for the agreed scope — typically from €2,900 net, known before we start.
We agree scope and price before we start. No hourly billing, no surprises on the invoice. You know what you're paying for.
No. The system drafts a reply, but nothing goes out without your click. You can always edit the text before sending — it's your name on the offer.
No. We assume you work with email, Excel, PDFs and the phone — and it's built for exactly that. You don't need to set anything up or change anything beforehand.
We treat privacy and security as part of the project. We agree the scope and location of data processing before implementation, and every step the system takes is logged. We don't claim "ready-made compliance" — that always depends on the specific implementation, and we work it out together.
Usually around 3 weeks from decision to a live process. Before that, we run a short, paid pilot so you can check the results live before we expand the scope.
That's why a human approves every reply. You see the draft before anything reaches the client, and the logs show what the system based its proposal on. Mistakes get caught before sending, not after.
A single-process pilot typically starts at €2,900 net — a fixed price for a fixed scope, known before we start, not hourly billing. The price is fixed because the scope is fixed: one specific process, implementation, two weeks running under supervision, and a results report — all in about 3 weeks. If it turns out you need more — an additional process, integrations with your systems — we quote that separately, ideally after the pilot, once we know exactly what we're automating and what it's worth to you.
Design, delivery and upkeep: Leszek Kasperczyk — 15 years in software.
Skautio is run by one person. That means you talk directly to the person who writes and monitors the system — and is personally accountable for it working. Monitoring and logging on every step by default, with data handled under GDPR rules agreed before the start.
30 minutes on your real examples. You walk away with a concrete answer: what can be automated, in what time, and for how much.
Watch the demo firstor write to us: kontakt@skautio.pl· call: 733 111 793